Extenuating Circumstances

What are Extenuating Circumstances?

  • Anything that prevented you from sitting an exam or submitting part/ all of your coursework by the deadline (an absence).
  • If you sat an exam or submitted coursework but you know your performance was negatively impacted by the extenuating circumstances. 
  • Anything unforeseeable/ preventable such as injury, bereavement etc.

Read the UU guidance here

The EC1 Form

For the remainder of the 20/21 academic year EC1 forms will cover a period of 10 working days.

If you have had personal or medical difficulties then you may be able to submit an EC1 form. You must submit to your course director within 10 working days of the submission date of the coursework or exam but ideally as soon as possible.

In recognition of the waiting lists to see a doctor, students can self cert for up to 5 days of absence. Other EC1 evidence for a medical condition should come from your GP or other healthcare provider if you require longer than 10 days.

Click here for the EC1 form.

Quick Guide

What can I submit about? You can submit an EC1 if something unexpected, significantly disruptive and beyond your control interfered with your performance or ability to sit an exam or submit your coursework on time.
When can I submit a EC!? You can submit an Extenuating Circumstances form within 10 working days of the submission date of the coursework or exam. Ideally you will submit the day before or of a deadline so staff know what is happening and to avoid confusion.
I’ve missed the deadline? If you’ve missed the deadline of 10 working days you will need to submit an appeal but speak to your Course Director as well.
Where do I get an EC1 form?


Click here for the EC1 form.

What other support is available? You can always speak to Student Wellbeing about your difficulties to explore other ways Ulster University can help you. Click here to learn more.
Don’t like the outcome? You can appeal the decision.

Submitting the Form

The completed form and any supporting documentation (if longer than 10 working days) should be presented to your Course/Subject Director, except in the Faculty of Computing and Engineering where forms should be submitted to School Offices and a receipt obtained.

What happens next?

Your submission will be considered and the outcome communicated to you. If the evidence is accepted, you will be given the opportunity to be assessed in the appropriate examination(s) or coursework. Please note that a successful outcome will always involve further assessment in the module(s) concerned; the examiners will not give you additional marks to compensate for your extenuating circumstances.

What can the UUSU Advice Bureau do for me during the Appeals process?

  • Advise you on the process
  • Help you structure your form or read over your form
  • Refer you directly to Student Wellbeing for support

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