Extenuating Circumstances

What are Extenuating Circumstances?

  • Anything that prevented you from sitting an exam or submitting part/ all of your coursework by the deadline (an absence)
  • If you sat an exam or submitted coursework but you know your performance was negatively impacted by the extenuating circumstances
  • Anything unforeseeable/ preventable such as injury, bereavement etc.

Read the UU guidance here.


The EC1 Form

If you have had personal or medical difficulties then you may be able to submit an EC1 form.  You must submit to your course director within 5 working days of the submission date of the coursework or exam but ideally as soon as possible.

In recognition of the waiting lists to see a doctor, students can self cert for up to 5 days of absence. Other EC1 evidence for a medical condition should come from your GP or other healthcare provider.

Click here to visit UU Absence and Extenuating Circumstances webpage. This isn’t a substitute for advice, so we recommend getting in touch with us if you’re about to submit an Extenuating Circumstances claim using our Contact Form 


Quick Guide

What can I appeal on?

You can submit a claim if something unexpectedsignificantly disruptive and beyond your control interfered with your performance or ability to sit an exam or submit your coursework on time.

When can I submit a claim?

You can submit an Extenuating Circumstances claim within 5 working days of the submission date of the coursework or exam.

I’ve missed the deadline?

If you’ve missed the deadline of 5 working days you will need to submit an appeal. 

EC1 form


Average length of process

24 calendar days

Don’t like the outcome?

You can appeal the decision. 


Submitting the Form

The completed form and any supporting documentation should be presented to your Course/Subject Director, except in the Faculty of Computing and Engineering where forms should be submitted to School Offices and a receipt obtained.


What happens next?

Your submission will be considered and the outcome communicated to you. If the evidence is accepted, you will be given the opportunity to be assessed in the appropriate examination(s) or coursework. Please note that a successful outcome will always involve further assessment in the module(s) concerned; the examiners will not give you additional marks to compensate for your extenuating circumstances.


What can the UUSU Advice Bureau do for me during the Appeals process?

•                     Advise you on the process

•                     Help you structure your form and the reasons for your EC claim

•                     Read over your form and suggest any changes

•                     Refer you directly to Student Support for emotional and wellbeing support

Download the EC1 form


Get in touch

Contact us



Complete the form and an adviser will be in touch!

Contact UUSU Reception


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