Governance and Personnel Administrator (Maternity Cover) Application Form
Governance and Personnel Administrator (Maternity Cover) Fair Employment Monitoring Form
Governance and Personnel Administrator (Maternity Cover) Covering Letter
Governance and Personnel Administrator Job Description
Governance and Personnel Administrator Personnel Specification
KEY RESPONSIBILITIES:
1. To provide a clerical and administration support function across the HR and governance arms of
the organisation as directed by the Director of HR and Campus Operations.
2. Provide ad-hoc executive assistance to both the Student Executive and Senior Management Team
as required and directed.
3. Provide all the paperwork and maintain associated confidentiality to both Trustee Board and
Student Council, including the planning and preparation of meetings.
4. Attend Trustee Board and Student Council meetings to take notes and actions to be published to
members, always maintaining associated confidentiality.
5. Be a support for Student Executive and Management Committee meetings, logging actions and
confidentially circulating to participants.
6. Manage the diaries of the Student Officer Team, planning in any recurring meetings and organising
joint meetings with University colleagues and external stakeholders.
7. Support across all appropriate HR and general operations as directed by the Director of HR and
Campus Operations or the HR Advisor, to include being the nominated monitoring officer and
liaising with the Director of HR and Campus Operations on Equality returns.
8. Log any faults, minor improvement requests or maintenance needs as required on an annual cycle
or as identified and agreed with the Director of HR and Campus Operations.
9. Feed into the wider organisation in any wider required administration and meeting support,
including the taking of minutes / actions where required, filing, collating documents,
photocopying, and ensuring back-up documentation is in place where needed for audit purposes.
10. Where needed, collect and signpost enquires taken on campus to pass onto the relevant member
of staff or elected Student Officer.11. Provide cover and support at the appropriate level when required and as further directed by the
Director of HR and Campus Operations.
12. Support the day to day running of the Union on the base campus, and as required provide a
welcome and reception service to members.
GENERAL
The Governance & Personnel Support Administrator will:
(1) At all times by word and deed portray a positive image of the Ulster University Students’ Union.
(2) Set high standards of integrity, punctuality, accuracy, politeness and professionalism by personal
example.
(3) Undertake such other duties as instructed, as are within the scope and spirit of the job purpose,
the title of the post and its grading.
NOTES
(1) For full and effective discharge of duties, the post will, at times, require additional commitment
over and above normal office hours. The post-holder is expected, within reason, to undertake such
hours as are necessary to successfully perform the duties of the post. Overtime is not payable but
Flexible/Time Off in Lieu (TOIL) may be agreed with the relevant line manager as appropriate.
(2) The post-holder is expected to undertake networking and development opportunities as
appropriate to the post. This will include occasional time away from home.
(3) Any information and data provided to the Students’ Union and used directly or indirectly in your
role shall always remain the property of the Students’ Union.
(4) Staff of the Students' Union are employees solely of the Students' Union and NOT of the
University.
(5) The Students’ Union is an Equal Opportunities Employer